a not-for-profit equal educational opportunity
institution
215 west
43 street times square,
job Description GUIDE 2013.DOC
Institute JOB
DESCRIPTIONS ~
TO: All
Faculty, Administrators and Support Staff
Please review your job description and return the signed acknowledgement page to Room One today.
Thanks,
dvf
President / Director of
Financial Aid / PDSO
DEAN OF STUDENT SERVICES / TAP CERTIFYING OFFICER / DSO
Dean of Administrative
Services
Network and IT Systems
Coordinator
Faculty Student-Services
Associates
Job Description Acknowledgment Form
The Institute's Board of Directors, Dante V. Ferraro, President/Treasurer, Paul Schiffman, Vice-President, and Robert Connelly-Secretary, share responsibility for the overall operation of the Institute. They jointly determine school policy, procedures, and finances; assume specific areas of responsibility; delegate functions to individual members of the Institute's administrative staff; and monitor execution and compliance.
Among the specific
responsibilities assumed by the President-Treasurer are to:
1. participate in Board of Director meetings and
decisions
2. participate in the selection and training of
administrative personnel
3. develop long-term program development plans
4. participate in the selection and training of
secretarial personnel
5. participate in the selection and training of
admissions personnel
6. provide for the overall financial stability of the
Institute
7. evaluate long-range development proposals
8. evaluate course and program change proposals
9. appraise equipment acquisition plans
10. oversee overall institutional coordination and
supervision for compliance with local, state and federal regulations
11. review advertising plans
12. track enrollment, retention and income goals
13. oversee payment of accounts receivable and other
financial obligations
Among the specific areas of responsibility assumed by the Vice-President are to:
1. participate in Board of Director meetings and decisions
2. prepare and maintain corporate minutes, in the absence of the Secretary
3. assure equitable financial relations with students
Among the specific areas of responsibility assumed by the Board Secretary are to:
1. participate in Board of Director meetings and decisions
2. prepare and maintain corporate minutes
3. assure equitable financial relations with students
The Institute's President, Dante V. Ferraro, is supervised by the Board of Directors. He is responsible for the implementation of the policies and procedures established by the Board of Directors in the day-to-day operation of the Institute.
The President's responsibilities include overall provision for appropriate:
1. selection, orientation and monitoring of faculty
2. oversight of the Institute's administrative offices and personnel
3. student discipline
4. proper equipment functioning
5. physical plant safety and cleanliness
6. identify areas of concern for discussion by the Board of Director and administrative personnel
7. prepare school publications
8. plan advertising
9. assure adequate supply and proper distribution of teaching and instructional aids such as teacher editions of text books, answer keys and enrichment materials
10. supervise preparation of student transcripts, certificates and diplomas
11. develop, delegate responsibility for, oversee implementation of and evaluate effectiveness of student retention program
12. develop, delegate responsibility for, oversee implementation of, and evaluate effectiveness of student placement program
13. coordinate evaluation and preparation of curriculum
14. implement accreditation self-study
15. assure compliance with New York State Education Department licensing requirements
16. direct financial aid compliance activities
17. perform the functions of system administrator for school computer records network
18. undertake such other duties and responsibilities as the Board of Directors may from time to time require
19.
assure
that the Institute meets applicable laws related to hiring and personnel and to
doing business in the State of
20. fulfill the statutory obligations of an institutions Primary Designated School Official (PDSO). including but not limited to obtaining DSO approval for other staffers, supervising the Deans of Student Services and Administrative Services in SEVIS and ICE compliance issues
21. the president will bear ultimate responsibility that student admission eligibility requirements in the areas of documentation of prior education, information showing means of support for an academic term, I-20 copies, national identity document personal data page, placement test result documentation, etc. are included in each student's file.
22. will establish and maintain policies and procedures to ensure and document that the Institute meets applicable laws related to privacy of information for faculty, students and staff.
23. establishment of a process for regular review of policies and procedures related to faculty. This will be accomplished by the President with the Academic Dean, Department Chairs, other Deans through informal meetings and conversations, faculty meetings and through the self-study process. These policies shall be reviewed collaboratively by this same group.
24. establishment of the process for regular review of policies and procedures related to students, upon consultation with the Academic Dean, Department Chairs, other Deans and the President through informal meetings and conversations, faculty meetings and through the self-study process. The policies related to students are reviewed by this same group in the same manner.
27. seek guidance in reviewing and drafting contracts and
authorization contracts upon collaborative consensus with the Dean of Student
Services.
28. assure ongoing student orientation provided including
a) adjusting to the course of study, b) pre-enrollment orientation, c)
orientation after enrolling, d) orientation initial period after starting
classes, e) ongoing mentoring and orientation activities, f) adjustment to
surrounding culture and community, g) understanding immigration regulations and
procedures, h) understanding health and safety issues, i) importance of medical
insurance, j) health and safety issues in and out of school.
29. develop
long-term program development plans
The
Institute’s Dean of Academic Affairs, is supervised by the President. This job description includes but is not
limited to responsibility for:
The
Institute's Dean of Students / TAP Certifying Officer, Paul C. Schiffman, is
supervised by the President. His job
description provides that he:
1. certify New York State Tuition Assistance Program (TAP
payment rosters
2. supervise the establishment, preservation and
utilization of the Resource Centers
3. assist the in the day-to-day operation of the
Institute and perform the functions of others in their absence or disability
4. identify areas of concern for discussion and
resolution by the other Deans and the Board of Directors
5. interview prospective students
6. oversee staff in the admissions and recruitment
process
7. assure compliance with
8. assist in financial aid compliance and record keeping
9. promote student retention efforts
10. assist in student placement activities
11. participate in advanced standing and transfer hour
evaluations
12. participate in professional growth and in-service
training activities
13. perform such other duties and function as the Board of
Directors may from time to time deem necessary for the well-being of the
Institute and its students
14. participate in the development and implementation of
activities by all members of the Institute staff to assure ongoing student
orientation provided including a) adjusting to the course of study, b)
pre-enrollment orientation, c) orientation after enrolling, d) orientation
initial period after starting classes, e) ongoing mentoring and orientation
activities, f) adjustment to surrounding culture and community, g) understanding
immigration regulations and procedures, h) understanding health and safety
issues, i) importance of medical insurance, j) health and safety issues in and
out of school.
15.
perform the
duties of SEVIS/ICE Designated School Official (DSO)
16. Dean of Services will assure that student admission
eligibility requirements in the areas of documentation of prior education,
information showing means of support for an academic term, I-20 copies,
national identity document personal data page, placement test result
documentation, etc. are included in each student's file.
The
Institute's Dean of Administrative Services, Thomas S. Schwenke, is supervised
by the President. His job description
provides that he:
1.
perform student
SEVIS reporting reviews
2.
notify students
of Good Academic Standing and SEVIS
compliance issues
3.
maintain computer
network, wireless, and database connectivity and availability
4.
assist in the
establishment, preservation and utilization of the Resource Centers
5.
assist the in the
day-to-day operation of the Institute and perform the functions of others in
their absence or disability
6.
identify areas of
concern for discussion and resolution by the other Deans and the Board of
Directors
7.
assist in
assuring class coverage
8.
assist staff in
the admissions and recruitment process
9.
assist in
compliance with
10.
assist in
financial aid compliance and record keeping
11.
promote student
retention efforts
12.
assist in student
placement activities
13.
participate in
advanced standing, transfer hour evaluations and Good Academic Standing reviews
14.
participate in
professional growth and in-service training activities
15.
perform such
other duties and function as the Board of Directors may from time to time deem
necessary for the well-being of the Institute and its students
Under the
supervision of the President and Dean of Academic Affairs, Department Chairs
responsibilities include but are not limited to:
The Network
and IT Systems Coordinator is supervised by the President, Dante V.
Ferraro. The President may delegate
specific daily supervisory functions to the Deans or Faculty Student-Services
Associates, the Dean of Students or other administrative personnel or faculty
members. The President retains primary
supervisory responsibility for the Network and IT Systems Coordinator. Job description includes responsibility to:
Faculty members are supervised by the President
through the Dean of Academic Affairs.
Job descriptions for faculty members include responsibility to:
1. provide input into curriculum development and
evaluation
2. present required coursework to students
3. assign and correct homework
4. prepare, administer and correct quizzes and
examinations
5. provide informal counseling and guidance of students
6. participate in the continual evaluation of Institute
policies, procedures and curriculum through faculty meetings, surveys,
suggestion box utilization, and informal discussions
7. maintain daily attendance records
8. participate in in-service training activities
9. promote student retention efforts
10. assist in Institute placement activities
11. assist in execution of the Institute's new-student
orientation activities
12. perform such other activities as the President and
Board of Directors may from time to time deem appropriate to the promotion of
the well being of the Institute and its students
The
Institute's Faculty Student-Services Associates are supervised by the President
and the Dean of Students. The job
description includes:
1. develop, implement and evaluate student counseling
plan
2. provide for adequate and timely supply of student and
faculty textbooks and supplies
3. participate in evaluation of new materials
4. keep current on social services practices and
procedures as they relate to student benefits
5. participate in the development of new courses and
curriculum
6. track student attendance and oversee attendance alert
activities
7. oversee student academic alert procedures
8. provide for the preparation of delinquent tuition
collection letters and the collection of bounced student tuition checks
9. prepare individual student "Program
Planners"
10. prepare individual student program changes and updates
11. supply and provide for maintenance of faculty lockers
12. provide in-service teacher training and orientation
for audio/video laboratory
13. oversee maintenance of instructional equipment
14. provide for student academic and financial aid record
security, maintenance and preservation
15. review student maintenance of satisfactory progress
16. perform attendance and grade review prior to
disbursement of PELL funds
17. perform such other duties and function as the Board of
Directors may from time to time deem necessary for the well-being of the
Institute and its students
18. All Faculty Student-Services Associates assure that
student admission eligibility requirements in the areas of documentation of
prior education, information showing means of support for an academic term,
I-20 copies, national identity document personal data page, placement test
result documentation, etc. are included in each student's file.
Student-Services
Associates are supervised by the President, Dante V. Ferraro. The President may delegate specific daily
supervisory functions to the Deans or Faculty Student-Services Associates, the
Dean of Students or other administrative personnel or faculty members. The President retains primary supervisory
responsibility for Student –Services Associates. Job descriptions for Student-Services
Associates include responsibility to:
1.
aid in providing
information to prospective students
2.
aid with enrollments
3.
assist with the
maintaining records of student class, hour and program changes
4.
provide clerical
support to the faculty and administration
5.
aid in reviewing
admissions and financial aid applications and files for completeness
6.
aid in collecting
student retention and placement date
7.
aid in student
placement activities
8.
post student
tuition payments to individual student payment records
9.
assist in the
orientation of new students
10.
establish contact
with program students
11.
provide new
students with information on Institute policies, requirements and services
12.
identify and
contact students with poor attendance patterns
13. provide career and personal advising and advice on
good study habits
14.
follow up on
student records
15.
provide students
with tuition payment receipts
16.
check teacher
attendance sheets for completeness and timely submission
17.
check teacher
grade report forms for completeness and timely submission
18.
report
deficiencies in grade and attendance reports tot he administration
19.
prepare weekly
student attendance and bi-monthly grade rosters
20.
prepare student
attendance and arrears letters
21.
follow up receipt
of financial aid transcripts
23.
perform such
other functions as the Board of Directors or the President may from time to
time deem necessary to promote the well being of the Institute and its students
SPANISH-AMERICAN INSTITUTE
215 West 43 Street · Times Square ·
I
have received and read a copy of the Institute's Job Descriptions.
I
have participated in the Institute's pre-employment orientation and
peer-coaching activities.
I
understand my responsibilities and know the person who is my immediate
supervisor.
X________________________________________]
Galyna ANDRYUSHCHENKO
Date Employment Began: 9-4-08