Spanish American Institute

ESL Plus Program Development and Planning

2012-2013

ESL Plus Internal Program Review

Procedure: Every year the President will form an ESL Plus Self-Review Committee. The committee will be made up of administrators, faculty and staff. The committee will refine the self-review document, and complete the review. This includes the gathering of data, analysis of data and recommending changes. The evaluation and recommendations will be presented at the annual September Development Day.

Implementation: Following the review and recommendations overview, the Dean of Academic Affairs, English Chair and ESL Faculty will develop a plan to implement the changes, inclusive of tasks and timelines. The Dean will form and charge committees to ensure these tasks are completed. If recommendations are extensive, long-term plans will be developed.

Evaluation: Self-Review completed and submitted to President. Changes recommended. Changes implemented.

Area	Tasks	Responsible Party	Timeline	Outcome	Documentation
Administration	1. Review self-review document. 2. Make any changes. 3. Charge committee for review.	President	January	1. Self-Review document finalized and distributed. 2. Committee formed and meeting dates set.	1. Self-review document. 2. Committee meeting minutes.
Self-Review Committee	1. Compile information. 2. Solicit information from faculty, staff and students as needed. 3. Measure effectiveness of practices and procedures. 4. Generate report 5. Prepare presentation of findings for annual faculty meeting in September. 6. Submit report to administration.	Self-Review Committee	February-August	1. Self-review document presented. 2. Self-review document distributed. 3. Changes recommended.	1. Self-review document. 2. Committee meeting minutes.
Administration and ESL Plus Faculty and Staff	1. Revise program as needed. 2. Vote on recommendations. 3. Develop implementation plan.	Administration, Dean of Academic Affairs, English Chair and ESL Faculty and Staff	August-December.	1. Program revisions made. 2. Implementation Plan generated for long-term revisions. Approved by administration.	1. Program revisions documented in all Institute materials. 2. Long-term plans generated, distributed and advertised as needed.

ESL Plus Curricular Review

Procedure: The Dean of Academic Affairs shall establish a curriculum committee. The Dean of Academic Affairs will charge the committee with reviewing, evaluating, and assessing effectiveness of curricula. This will include collecting data on student performance, retention, movement within program, student progress on course outcomes, and faculty and student satisfaction.

Implementation: The committee members will meet monthly beginning in January to disseminate charges and identify tasks needed to complete charges. Sub-committees may be formed to complete tasks.

Evaluation: Curriculum reports generated. Changes suggested and reviewed by President. Approved changes implemented.

Area	Tasks	Responsible Party	Timeline	Outcome	Documentation
Curriculum Committee	1. Determine data points to be collected. 2. Collect data 3. Review data on student performance, retention, movement.	Curriculum Committee/Dean of Academic Affairs	January	1. Database created/updated. 2. Report submitted to Dean and President.	1. Committee meeting minutes. 2. Database
Curriculum Committee	1. Review student learning outcomes in each level. 2. Review student bimonthly exam. Assess effectiveness of exam to meet outcomes.	Curriculum Committee/Dean of Academic Affairs	February-August	1. Report on student learning outcomes, and effectiveness of bi-monthly exam.	1. Committee meeting minutes. 2. Report on outcomes/effectiveness of exam.
Curriculum Committee	1. Modify curriculum and/or exams as needed.	Curriculum Committee	August-December.	1. Course/exam revisions made. 2. Implementation Plan generated for long-term revisions. Approved by administration.	1. Program revisions documented in all course materials. 2. Long-term plans generated, distributed and advertised as needed.

ESL Plus Student Assessment/Achievement Review

Procedure: The Dean of Academic Affairs shall establish an assessment committee. The Dean of Academic Affairs will charge the committee with reviewing, evaluating, and assessing student achievement via assessment materials. This will include reviewing Institute’s database of bi-monthly exam scores, in-class assessment activities. Additionally, the committee will review rubrics and writing and speaking assessments.

Implementation: The committee members will meet monthly beginning in January to disseminate charges and identify tasks needed to complete charges. Sub-committees may be formed to complete tasks.

Evaluation: Database updated. Reports generated regarding student achievement.

Area	Tasks	Responsible Party	Timeline	Outcome	Documentation
Assessment Committee	1. Review Institute’s database of student bi-monthly exam scores and final grades. 2. Identify additional data points for database. 3. Submit request to President regarding inclusion of additional data points.	Assessment Committee/Dean of Academic Affairs	January	1. Committee formed and meeting dates set. 2. Report generated with needed data points. 3. Additional data points added as needed.	1. Committee meeting minutes. 2. Database
Assessment Committee	1. Solicit information from faculty, staff on in-class assessment practices and procedures. 2. Compile resource list of assessment activities, rubrics and evaluation guidelines.	Assessment Committee/Dean of Academic Affairs	February-August	1. Report on current practices generated. 2. Resource list generated.	1. Committee meeting minutes. 2. Sample assessments and rubrics generated for each course.
Assessment Committee	1. Collect student assessment results of both bi-monthly exam and in-class speaking and writing assessments. 2. Review data on assessment in Institute’s database.	Assessment Committee	August-December.	1. Data entered into database. 2. Report with updated results on student achievement disseminated.	1. Database 2. Report

ESL Plus Student Services Policies and Activities Review

Procedure: The President charges with Student Services Committee (made up of Dean of Students, Dean of Administrative Services, and two Faculty Student Services Associates) with charges. Charges include the continue review and revision of policies and procedures associated with student services.

Implementation: The committee members meet monthly beginning in January to disseminate charges and identify tasks needed to complete charges. Sub-committees are formed to complete tasks.

Evaluation: Changes to Student Services updated annually.

Area	Tasks	Responsible Party	Timeline	Outcome	Documentation
Student Services Committee	1. Administer program evaluation to all students. 2. Review evaluations and make changes regarding policies and procedures.	Student Services Committee/ESL Faculty	January -March	1. Evaluations returned and aggregated. 2. Suggested changes forwarded to President for approval.	1. Committee meeting minutes. 2. Report on suggested changes.
Student Services Committee	1. Review CEA Report to include recommended changes to Student Services policies and procedures.	Student Services Committee	January-March	1. Updated policies and procedures reflected in all Institute’s publication.	1. Committee meeting minutes. 2. Institute’s publications, including handbook, policies and procedures.