1 To develop a state-of-the English curriculum that integrates the four language skills with emphasis on active listening

No.	Tasks	Process	Responsible Parties	Timeline / Documentation
No.	Tasks	Process	Responsible Parties	Current Status	Next Review Period
1.1	Keep ESL teaching materials current	Dean and English Chair reviewed NorthStar 3^rd ed. with the NorthStar representatives Decision made to continue with 2^nd ed. as long as possible. Faculty orientation to new edition ARW 3^rd ed. phase-in 1/2010 and ESL 2 phase-in in 10/2010	President, Dean of Academic Affairs and English Chairs	Summer 2009 Faculty Meeting December 2009 Completed December 2011 Meeting Minute Faculty Meeting & Workshop Minutes	December 2013
1.2	Review and update ESL syllabi	Task performed every two years by Student Achievement Standards Committee	Dean of Academic Affairs	Review began Summer 2011 Completed Fall 2011 ESL Syllabi ESL Syllabi	Fall 2013
1.3	Obtain renewal of approval for current ESL courses and programs from NYS State Department of Education (SED).	President and DAA complete SED application for renewal	President and Dean of Academic Affairs	Received SED renewal in 2010
1.4	Consider new English courses or course revisions	Part of Faculty Meeting agenda	Dean of Academic Affairs DAA, English Chair and faculty	Meeting Minute Faculty Meeting & Workshop Minutes
1.5	Add English Literacy course option to the curriculum for pre-literate students in response to need	Recommendation from ESL 1 teachers Designed, developed and piloted in sections for day and evening students	President, Dean of Academic Affairs DAA, English Chair and ESL faculty	Submitted for approval ????? Approved 2009
1.6	Add a Pre-GED course to accommodate students not ready for regular GED instruction	New 605 “Pre-GED Foundation for GED Preparation prepared and presented to SED	President and Dean of Academic Affairs	Proposed in Fall 2010 Submitted for approval Approved by SED in Spring of 2011 Implemented in Fall of 2011
1.7	To assure the integration of the four language skills and their measurement in English courses through standards based measureable objectives and criterion referenced testing in all courses	IEL Chairs appointed. Current syllabi and course test reviews begun for · standards- based measureable objectives keyed to acquisition of English language outcomes and · criterion referenced testing of standards-based English language skills	Dean of Academic Affairs, Intensive English Language (IEL) Division Chairs, English faculty	August 2011
1.8	Apply for Commission on English Language Program Accreditation (CEA).	CEA application approved. Self-study Plan approved. Self-study Standards Committee appointed	All personnel	July 2011 August 2011 Winter 2011

2 To develop career program courses with up-to-date curriculum and materials appropriate to content learning
in an ESL environment

No.	Tasks	Process	Responsible Parties	Timeline / Documentation
No.	Tasks	Process	Responsible Parties	Current Status	Next Review Period
2.1	Update keyboarding and computer application course textbooks, and software, as needed. Review and update syllabi as needed.	Determine career courses using the most recent editions of course textbooks. Purchase 30 site licenses for QuickBooks, installed on nine iMacs in the Accounting Room Purchase and install Mavis Beacon Teaches Typing software	Dean of Academic Affairs and Career Program faculty	Spring 2009 (Review texts) August 2009 (QuickBooks) September 2009 (Mavis Beacon) All reviewed in 2011	September 2011
2.2	Obtain State Department of Education (SED) career program and course renewal in 2010.	Determined by SED renewal notification 960 Access & 965 PowerPoint	President and Dean of Academic Affairs	Submitted for review and approved December 2009
2.3	To introduce new courses in response to changing technology, workplace needs, and/or student interest	Prepared and submitted application for approval on three MAC courses Switching to the MAC Introduction to the MAC iMAC Movie	President, Dean of Academic Affairs and faculty	Submitted to SED and approved Winter 2011	Upon SED notification
2.4	To assure the integration of the four language skills and their measurement in non-ESL courses	Review current syllabi and course tests for · measurable objectives keyed to acquisition of English language outcome and · criterion referenced testing of English language skills	Dean of Academic Affairs, IEL (Intensive English Language) Chair and non-ESL faculty	Begin date, August 2011 End date, November 2011	August 2013

3.1 To develop library and information literacy resources and their use

No.	Tasks	Process	Responsible Parties	Timeline / Documentation
No.	Tasks	Process	Responsible Parties	Current Status	Next Review Period
3.1.a	Expand the Institute Library collection	Request recommendations from faculty New titles entered into automated catalog and call number and title listing	Dean of Academic Affairs
3.1.b	Disseminate information about Institute Library updates to faculty and staff	Faculty Meetings Memos regarding new acquisitions	Dean of Academic Affairs
3.1.c	Track student usage of Library through Library sign-in sheets and print check-out (circulation records). Use data to determine if more faculty development needed on library integration	Library sign-in log and automated book checkout track individual student use of library resources	Dean of Academic Affairs
3.1.d	Review and revise Library homepage, as needed	Suggestions from DAA, faculty, staff	President	No new requests
3.1.e	Develop bibliography correlated to NS 2^nd and 3^rd ed.	Intermediate and above texts and thematic material and add to the Library collection 35 books added to collection	Dean of Academic Affairs and ESL faculty	Correlated bibliography created Fall 2009 December 2010 & January 2011
3.1.f	Provide computers for student use in Library	Nine iMacs installed in Library replacing five older PCs	President	Installed October 2010	Software updated every quarter

3.2 To develop library and information literacy skills in curriculum

No.	Tasks	Process	Responsible Parties	Timeline / Documentation
No.	Tasks	Process	Responsible Parties	Current Status	Next Review Period
3.2.a	Encourage faculty integration of library research and information literacy in curriculum correlated to textbook activities	Memos to faculty about information literacy course objectives in textbooks and syllabi Institute Instructional Resources Manual contains sections on the Institute Library, public library access, and information literacy skills development Institute bulletin boards contain posting about applying for library cards and libraries nearest the Institute	Dean of Academic Affairs and faculty	Faculty meeting agenda July 11, 2009 Meeting Minute Faculty Meeting & Workshop Minutes Manual and bulletin board prepared October 2009 Instructional Resource Manual Instructional Resource Manual	Brought to attention of new faculty and students as part of orientation process Bulletin boards updated when new information on public library becomes available
3.2.b	Institute the NorthStar Bibliography with print material related to NorthStar unit themes and topic	With faculty input, expanded the Spanish-American Institute Library collection with print material including but not limited to gender concepts and roles, parenting, poverty amelioration, emotional intelligence, and the environment NorthStar Bibliography project resulted in addition of c. 40 books on themes related to questions of role of biology or culture in forming gender concepts and roles	Dean of Academic Affairs and faculty	Winter 2010

3.3 To affirm and assure adherence to Institute’s copyright policies and practices

No.

Tasks

Process

Responsible
Parties

Timeline / Documentation

Current Status

Next Review Period

3.3

Review, revise (if needed), distribute, and monitor Institute’s “Fair Use” Guidelines for Duplication of Copyrighted Material

Institute copyright policy and practice reaffirmed in

· faculty/staff meetings,

· memos, and

· Instructional Resource Manual

President and Dean of Academic Affairs

Instructional Resource Manual
Instructional Resource Manual

4 To print and media course support that encourages active student-centered learning and assessment

No.	Tasks	Process	Responsible Parties	Timeline / Documentation
No.	Tasks	Process	Responsible Parties	Current Status	Next Review Period
4.1	Keep audio and visual instructional support material current and easily accessible to faculty	Growth in instructional support material holdings evident from: q Institute Library automated catalog and q “ESL Video and Audio Tape Titles and Call Numbers” and “Teacher’s Manuals and Call Numbers” sections of Instructional Resources Manual	Dean of Academic Affairs	Instructional Resource Manual Instructional Resource Manual
4.2	Provide faculty with access to textbook teacher’s manuals, teaching guides, and A-V material (where available)	Faculty may checkout companion textbook, A-V material, and teacher’s manuals as well as teacher’s guides through the Bookstore. Memos inform them of updates and additions	Dean of Academic Affairs	Available Winter 2011	Updated as new materials are purchased
4.3	Provide faculty and staff access to updated Instructional Resource Manuals	Instructional Resource Manual revised and divided into two sections in late 2009: Primary Materials and Miscellaneous Materials (older collection). Primary Materials updated frequently and contains expanded sections on public library access and on Institute Library collection correlated to NorthStar textbook units	Dean of Academic Affairs	Available Winter 2011	Updated as new materials are purchased
4.4	Provide information about and access to MyNorthStar Lab, the on-line instructional support site for NorthStar 3^rd ed. with 3^rd ed. phase-in in 2010	Dean of Academic Affairs reviewed NS 3e MyNorthStar Lab Access obtained for ESL faculty; however, faculty consensus that MyNorthStarLab of limited utility compared to still available older NS online support	Dean of Academic Affairs and ESL faculty	Spring/Summer 2010 Reviewed again Winter 2011	Ongoing implementation of registering students as they enroll each month
4.5	Develop faculty capacity to use on-line instructional materials in the classroom, especially ESL material correlated to textbooks	Purchased 2 iMAC computers with 27” screens for classroom use with online, flash drive, DVD, and CD playback capacity. Faculty meeting report from faculty using online material in classroom. Faculty workshop included NorthStar online support material	President, Dean of Academic Affairs, faculty	Installed June 2010 Faculty Meeting workshop May 2010 Meeting Minutes Faculty Meeting & Workshop Minutes

5 To provide and improve computer infrastructure and hardware, software and instructional support software

No.	Tasks	Process	Responsible Parties	Timeline / Documentation
No.	Tasks	Process	Responsible Parties	Current Status	Next Review Period
5.1	Inventory computer and other hardware, periodically	Determined by need, e.g., in preparation of accreditation visits by SED, ACICS and CEA	President	January 2012	January 2014
5.2	Upgrade school connectivity to mission critical industrial strength reliability. Assure fail-safe mechanisms, including double Internet access and backup proxy server. Improve wireless connectivity throughout the school. Create wireless redundancies to enlarge number of simultaneous wireless connections used by faculty, staff, and students. Install. battery backup for office and classroom computers	Base upon consultant analysis and recommendations installed HP ProReliant ML150G6 Unixproxy server to backup website, e-mail, and firewall gateway with built-in redundancies and triple power supplies Apple Airport Extreme wireless hubs to support 250 connections DSL2 line to increase bandwidth bandwidth to download speeds of up to 15 megs/second. Splitter box installed for fail-safe switching to T-1 connection if DSL goes down Conversion from 10-yr. old analog to digital T-1 telephony	President	Server - Spring 2010 Airport – October 2010 DSL2 – July 2011 Phone System – Summer 2011	Internal review - Summer 2014 External consultant review - Spring 2016
5.3	Renew, replace, upgrade, or obtain instructional hardware and software Provide permanent audio playback capabilities in all classrooms by 2011	Based upon recommendations of DAA and faculty Hardware Upgrades Phase-out of PCs to be replaced by 90 iMACs added to Computer Room and Library +/-25 CD players with iPod and computer connectivity provided in each ESL classroom Added 3 additional replacement CD playback units Purchased three Insignia 26” flat screen HD-DVD all-in-ones for ESL course support Purchased two iMAC computers with 27” screens Ricoh Aficio color laser printer installed in Computer Room Software Adobe CS4 software purchased and installed for computer graphics courses Mavis Beacon Teaches Typing for MAC 25 QuickBooks for MAC site licenses	President	Hardware Computer upgrade phased between 2009 and 2011 CD players available December 2010 Insignia – October 2009 27” iMACs – June 2010 Ricoh printer Spring 2009 Software Mavis Beacon September 2009 Adobe CS4 - Spring 2009	Hardware repaired and replaced as required (Next internal review 2014 Replace as required
5.4	Assess future infrastructure needs and plan for improvement	External assessment by computer consultant to identify current or potential computer infrastructure obsolescence especially as it affects school database system and record preservation	President	February 2011	February 2016

6 To provide faculty and staff development targeted to the Institute curriculum, and instructional goals and objectives

No.	Tasks	Process	Responsible Parties	Timeline / Documentation
No.	Tasks	Process	Responsible Parties	Current Status	Next Review Period
6.1	Plan, schedule, and implement faculty/staff development workshops with faculty and staff input	Faculty Workshop topics 2010 Spanish-American Institute Instructional Support Material” “What Have We Learned from NorthStar?” ”Introduction to NorthStar 3e” 2011 “CEA Standards and Self-Study” “NorthStar: Four Skills Integration” 2012 “NorthStar’s MyEnglishLab” “CEA Accreditation Visit”	Dean of Academic Affairs, Program Chairs and faculty	May 8, 2010 December 10, 2010 September 10, 2011 December 3, 2011 February 4, 2012 June 16, 2012 Meeting Minutes Faculty Meeting & Workshop Minutes	Next Faculty Meeting - December 2012 Topic:
6.2	Assure communication through print and on-line distribution of faculty and staff meetings and workshop minutes. Maintain “Faculty Matters” section on school homepage with links to documents relevant to faculty and academic affairs (e.g., Handbooks, Syllabi, IEP, etc.)	Meeting minutes routinely distributed to all faculty and staff. and archived on-line since 10/07 “Faculty Matters” menu created on school website 10/07 and updated periodically	President and Dean of Academic Affairs	Meeting Minute Faculty Meeting & Workshop Minutes Faculty Matters Faculty Matters	As required
6.3	Update and distribute curriculum implementation guidelines and strategies to English and program faculty	Language Skills in Computer Education manual developed 10/09 ESL Teacher Orientation: Standards of Good Practice in ESL manual for faculty created in 2008 and updated periodically DAA meets with new faculty individually to review Institute curriculum guidelines	Dean of Academic Affairs	Language Skills in Computer Education English-in-Context: Teaching English in Computer Education ESL Teacher Orientation: Standards of Good Practice in ESL ESL Teacher Orientation	Fall 2014
6.4	Administer in-class “Student Evaluation of Faculty” form and convey results to individual faculty	Survey administered by President DAA complies data and communicates to faculty	President and Dean of Academic Affairs
6.5	Conduct individual annual professional development conferences that include review of instruction	Annual individual review	Dean of Academic Affairs	Spring 2012	Spring 2012
6.6	Maintain database about new and emerging graduate TEFL and other programs for interested faculty and staff. Advise interested faculty and staff about available graduate programs. Write letters of recommendation upon request	After consultation with Dean of Academic Affairs: · One faculty student associate completed Touro College MSIS program · One faculty member enrolled in Touro College MSIS program · One faculty member referred to and enrolled in Touro College TEFL program	Dean of Academic Affairs	Summer and Fall of 2009
6.7	Establish faculty and staff computer purchase program through payroll reduction	Fifteen dollars deducted each pay period	President	MAC laptops available for purchase as of February 2010	Program is ongoing

7 To provide faculty and staff development targeted to the Institute curriculum, and instructional goals and objectives

No.	Tasks	Process	Responsible Parties	Timeline / Documentation
No.	Tasks	Process	Responsible Parties	Current Status	Next Review Period
7.1	Administer an ESL placement test upon admissions	Faculty Student Services Associates administer and record results on individual student records Accreditation Self-Study Student Achievement Standards Committee reviews placement and academic progress testing	Faculty Student Services Associates	Alternative ESL placement and academic progress processes under review by the Accreditation Self-Study Student Achievement Standard Committee starting early Fall, 2011 with recommendations expected in early 2012 Placement test replaced with CELSA (Combined English December 2012 Language Skills Assessment) CELSA Placement Test Recent analysis of Level 2 ESL indicates accuracy of placement of students	CELSA results and placement continue to analyzed First review by Student Achievement committee December 2012
7.2	Administer nationally-normed standardized externally developed SLEP test to assess ESL student placement and progress. Review alternative testing instruments and processes to assess student placement and progress	Faculty Student Services Associates administer and record results on individual student records DAA analyzes and reports aggregate results. Student Services staff enter on student record DDA review confirms conclusions in her analysis of 2004-2007 data indicating: · accurate initial student course placement in most instances · aggregate test scores per ESL 3 levels and above increased from 2006 forward over previous years consistent with anticipated improved academic outcomes because of implementation of new ESL curriculum goals and instructional emphases · SLEP data still found most useful for individual student guidance and for aggregate assessment in ESL 3-6 and BE · SLEP student scores for ESL 1-2 scores consistently too low and ARW/TOEFL scores too high to yield useful information about individual student placement or progress or course assessment	Faculty Student Services Associates and Dean of Academic Affairs	Placement test replaced with CELSA (Combined English December 2012 Language Skills Assessment) CELSA Placement Test Recent analysis of Level 2 ESL indicates accuracy of placement of students	CELSA results and placement continue to analyzed First review Student Achievement committee December 2012
7.3	Develop formal test monitoring system to assure that tests are criterion referenced and meet standards of good practice reflected in stated measurable objectives for all ESL and non-ESL courses	Dean of Academic Affairs’ periodic review of in-class test materials indicated that most ESL faculty using only WorldView and NorthStar companion test materials NorthStar Building Skills for the TOEFL . TOEFL practice tests administered in TOEFL class Accreditation Self-Study Student Achievement Standards Committee recommendation led to formal test duplication test request form developed to facilitate test monitoring and to create data-base validating that faculty testing in accordance with standards of good practice, including integration of four language skills in all ESL and non-ESL classes	Dean of Academic Affairs, IEL Chairs and faculty	Recommended Spring 2011 Implemented Fall 2011 Teacher Exam Duplication Request Form	Process reviewed bi-monthly in conjunction with exam periods

8 To access career program students’ academic progress

No.	Tasks	Process	Responsible Parties	Timeline / Documentation
8.1	Institute review process for exams to assure that career course exams require demonstration of English language skills, critical thinking, and other standards of good practice consistent with stated and measurable course objective	Dean of Academic Affairs’ periodic review of in-class test materials indicated wide differences in testing standards in bi-monthly teacher generated exams Student Achievement Standards Committee recommendation led to formal test duplication test request form developed to facilitate test monitoring and to create data-base validating that faculty testing in accordance with standards of good practice consistent with course objectives	Dean of Academic Affairs and IEL Chairs	Implemented Fall 2011 Teacher Exam Duplication Request Form	Process reviewed bi-monthly in conjunction with exam periods

No.

Tasks

Process

Responsible
Parties

Timeline / Documentation

Current Status

Next Review Period

8.1

Institute review process for exams to assure that career course exams require demonstration of English language skills, critical thinking, and other standards of good practice consistent with stated and measurable course objective

Dean of Academic Affairs’ periodic review of in-class test materials indicated wide differences in testing standards in bi-monthly teacher generated exams

Student Achievement Standards Committee recommendation led to formal test duplication test request form developed to facilitate test monitoring and to create data-base validating that faculty testing in accordance with standards of good practice consistent with course objectives

Dean of Academic Affairs and IEL Chairs

Implemented Fall 2011

Teacher Exam Duplication Request Form

Process reviewed
bi-monthly in conjunction with exam periods

9 To secure student, academic, financial and other documents, and databases with offsite backup

No.	Tasks	Process	Responsible Parties	Timeline / Documentation
No.	Tasks	Process	Responsible Parties	Current Status	Next Review Period
8.1	Create off-site document and database backup	Backup individual files throughout day and financial and academic databases at night	President and Deans	Backup process created Summer 2010	Reviewed daily to ensure access is available