spanish-american institute

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To:

Program Development, Planning and Review Steering Committee

From:

Standing Committee on Resources: Administrative & Fiscal Capacity and Facilities, Equipment & Supplies

Committee
Members:

  • Dante V. Ferraro, President
  • Caryn T. Davis, Dean of Academic Affairs
  • Paul Schiffman, Dean of Student Services
  • Thomas Schwenke, Dean of Administrative Services

RE:

Faculty Standard

Standard 5: Faculty members each receive a job description and all the terms and conditions of employment in writing at the time they are hired and any time their duties or employment conditions change.

Administrative and Fiscal Capacity

Standard 3: Administrators and staff each receive a job description at the time they are hired and at any time their duties or employment conditions change.

Administrative and Fiscal Capacity

Standard 8: The program or language institution documents that it is in compliance with all local, state, and federal laws, as well as with any applicable institutional regulations.

Program Development, Planning and Review

Standard 2: The program or language institution regularly reviews and revises its program components and has a plan, in writing, to guide the review of curricular elements, student assessment practices, and student services policies and activities. The plan is systematically implemented.

Date:

July 15, 2013

FACULTY STANDARD 5 and ADMINISTRATIVE AND FISCAL CAPACITY 3

Tasks: Review practices and policies for compliance and effectiveness.  Provide evidence that all current administrators, staff, and faculty members have received a written  job description as specified in the discussion for each of these standards, including a written  statement of all the orally mutually agreed upon terms and conditions of employment.  Provide evidence of a procedure to ensure that future administrators, staff and faculty members will receive this at the time they are hired. Provide evidence that all administrators, staff and faculty receive a comparable written job description and all the terms and conditions of employment any time their duties or employment conditions change.

Process: The current on line Faculty Handbook contains the most recent information regarding the terms of employment for faculty. This general information includes typical faculty teaching load, course assignments, compensation, length of employment and employment condition changes. A distinction must be made about the expectations, terms and conditions, compensation and length of employment for administration and staff. This information is being delineated at this time. The Faculty Handbook will be revised and updated to include administration and staff. The updated handbook will probably be entitled Faculty, Staff and Administration Handbook.

Responsible Parties: The Committee on Resources: Administrative & Fiscal Capacity and Facilities, Equipment and Supplies is responsible for reviewing current terms of employment and identifying when terms of employment have changed and must therefore be updated.

Timeline:      Week of 7/22/2013 - Write up the distinct expectations, terms and conditions, compensation
                      and length of employment for administrative and other staff.

                      Week of 7/29/2013 - Committee reviews and approves information related administrative
                      and other staff.

                      Week of 8/5/2013 - Update the online Faculty Handbook with content and new title.

Documentation: Results are available for review online in the updated Faculty Handbook 2013.

Assessment: Faculty and administrative staff survey.

                                                                                                                                                                     

PROGRAM DEVELOPMENT, PLANNING AND REVIEW 2

Tasks: Provide evidence of a plan, in writing, for review of curricular elements, student assessment practices, and student services policies and activities that is comprised of the tasks, processes, responsible parties, time lines, and document as specified by the standard. Include all the areas specified in the Program Development, Planning, and Review Standard 2. Provide evidence of implementation of the plan.

Process: Six standing committees have been created to ensure implementation, ongoing review and updating of the Program Development, Planning and Review for the Institute. The 10 major standards have been divided up among the six standing committees. Each committee meets throughout the year to develop a plan, in writing, for review of curricular elements, student assessment practices, and student services policies and activities that is comprised of the tasks, processes, responsible parties, time lines, and document as specified by the standard. The six standing committees and responsibilities are:
·        Standing Standards Committee on Mission, Recruiting, Student Complaints
·        Standing Standards Committee on Curriculum and Program Length and Structure
·        Standing Standards Committee on Resources: Administrative & Fiscal Capacity and Facilities, Equipment and Supplies
·        Standing Standards Committee on Faculty
·        Standing Standards Committee on Student Services
·        Standing Standards Committee on Student Achievement

Responsible Parties: The responsible parties for each standing committee are:

·        Standing Standards Committee on Mission, Recruiting, Student Complaints
o        Dante V. Ferraro, President / SEVIS PDSO
o        Thomas Schwenke, Dean of Administrative Services / SEVIS DSO
o        Paul Schiffman, Dean of Student Services / SEVIS DSO
o        Caryn T. Davis, Dean of Academic Affairs
o        Ivelisse Rymer, Faculty Student-Services Associate / SEVIS DSO
·        Standing Standards Committee on Curriculum and Program Length and Structure
o        Caryn T. Davis, Dean of Academic Affairs
o        Libertad Grajo, English Chair, Career Program Division
o        Dr. Nori Panganiban, English Chair, Intensive English Language Division
o        Enrique Niberyro, Computer Chair, Career Program Division
o        Freddie Ann Bush, Business Chair, Intensive English Language Division
o        Melvin Marcus, Faculty Member
o        Svetlana Shcheglova, Faculty Student-Services Associate
o        Dante V. Ferraro, President (Program Development, Planning and Review Coordinator)
·        Standing Standards Committee on Resources: Administrative & Fiscal Capacity and Facilities, Equipment and Supplies
o        Dante V. Ferraro, President 
o        Thomas Schwenke, Dean of Administrative Services 
o        Paul Schiffman, Dean of Student Services 
o        Caryn T. Davis, Dean of Academic Affairs
·        Standing Standards Committee on Faculty
o        Caryn T. Davis, Dean of Academic Affairs
o        Dr. Nori Panganiban, English Chair, Intensive English Language Division
o        Freddie Ann Bush, Business Chair, Intensive English Language Division
o        Melvin Marcus, Faculty Member
o        Svetlana Shcheglova, Faculty Student-Services Associate
·        Standing Standards Committee on Student Services
o        Paul Schiffman, Dean of Student Services 
o        Thomas Schwenke, Dean of Administrative Services 
o        Lyudmila Klavsen, Faculty Student-Services Associate
o        Maria Machado, Faculty Student-Services Associates
·        Standing Standards Committee on Student Achievement
o        Caryn T. Davis, Dean of Academic Affairs
o        Thomas Schwenke, Dean of Administrative Services 
o        Dr. Nori Panganiban, English Chair, Intensive English Language Division
o        Freddie Ann Bush, Business Chair, Intensive English Language Division
o        Tetiana Bobrysheva, Faculty Member
o        Christian Gallardo, Faculty Student-Services Associate
o        Zoryana Matichyk, Faculty Member

Timeline: ongoing

Timeline

Tasks - Process - Responsible Parties

Status

April 2013

President Ferraro will invite committee members by personal meeting

Committee designees will accept or decline the assignment orally.

The First Meeting to review assigned standards, review guiding questions, define needed documentation, and develop work plan.

completed

Early May 2013

President Ferraro will cause to be printed and distributed copies of the TESOL Self-Review Instrument, catalog, and syllabi with proposed revisions in printed and online format.

completed

June  2013 

 

Standing Committee members will hold one-on-one and group meetings to draft preliminary responses CEA October 2013 Reports and Program Development, Planning and Review Documents.

Send draft responses to the Coordinator no later than July 1, 2013.

to be completed

On or before July 30, 2013

Deans Davis and Schwenke will send draft responses to President Ferraro, Coordinator no later than July 30, 2013

to be completed

October 1, 2013

 

President Ferraro will submit required CEA Reports

to be completed

December 2013

Standing Committee responsible Parties listed above or their successors will evaluate elements of the TESOL Self-Review Instrument.

Consider revisions, deletions and additions to the Resources: Administrative and Fiscal Capacity and Facilities, Equipment, and Supplies components of the overall Program Planning, Development and Review strategy.

ongoing

April 2014

The Standing Committee (consisting of the parties listed above or their successors) will repeat the Program Planning Development and Review cycle of activities for Resources: Administrative and Fiscal Capacity and Facilities, Equipment, and Supplies

ongoing

 

Documentation:

·        Committee Charge Memo

·        TESOL Program Self-Review Instrument

·        School Catalog (volume 28 – before revision and volume 29 – after revision)

·        Non-ESL Syllabi 2012 and 2013 revision

·        CEA October 2013 Reporting Requirements

·        CEA Standards

·        Committee Agendas from Program Development Planning and Review Plan

·        Faculty Meeting and Workshop Minutes and Notes

·        Updated mission statement in Summer 2013 Catalog Volume 29 and faculty handbook

·        Updated 2013 Non-ESL Course Syllabi to conform to non-academic mission

Assessment:

·        Surveys and Survey Results and Analysis

 

Thank you