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CEA
Program Development, Planning
and Review
Standing Committee on
Student Services
To: Members,
Program Development, Planning and Review Student Services Standing Committee
~ «FirstNAME» «LastNAME»
Responsible Parties:
From: Dante V. Ferraro, Program
Development, Planning and Review Coordinator
Re: Charge
to the Program Development, Planning and Review Standing Committee on Student
Services
Date: May 3, 2013
cc: Other Standard Area Committees
All Faculty and Staff
The Program Development, Planning and Review Standing Committee on Student Services is responsible for the Student Services sections of the CEA Standards for the overall Program Development, Planning and Review process as well as for the Institute's response to Student Services and overall Program Development, Planning and Review sections of CEA's October 2013 Required Reports.
The four sections below:
I. Tasks,
Process, Responsible Parties, Timelines, Documentation
and Assessment/Measurements
The SS Plan established the following timelines for Committee Self-Study activity:
Timelines |
Tasks - Process -
Responsible Parties |
Status |
Documentation / Measurement / Assessment |
April 2013 |
President Ferraro,
Coordinator will invite Student Services Standing Committee members to serve by personal
meeting. Committee nominees will
accept or decline the assignment orally. |
Completed |
·
Committee
Charge Memo ·
TESOL
Program Self-Review Instrument ·
School
Catalog (vol 28 - before revision and vol 29 - after revision ·
Non-ESL
Syllabi 2012 and 2013 revised ·
CEA
October 2013 Reporting Requirements ·
CEA
Standards ·
Committee
Agendas ·
Committee
Minutes ·
Surveys
and Survey Results and Analysis ·
Ongoing Student Orientation Overview ·
Adjusting to the ESL-Plus Course of Study ·
Adjustment to the Surrounding Culture and Community ·
Understanding
Immigration Regulations and Procedures ·
Understanding
Health and Safety Issues ·
The
Importance of Medical Insurance ·
International
Student Medical Insurance Information |
May 2013 |
President Ferraro,
Coordinator will develop and distribute the "Committee Charge" in consultation
with Deans Davis, Schiffman and Schwenke. The First Student Services
Standing Committee Meeting will review assigned standards, review guiding
questions, define needed documentation, and develop work plan. |
In Process |
|
June 2013 |
The Second Student Services
Standing Committee Meeting will discuss draft of preliminary responses to overall Program
Development, Planning and Review Plan as well as the proposed responses to
CEA October 2013 Required Reports by July 1, 2013 |
To Be Completed |
|
On or Before July 30, 2013 |
Dean Davis will summarize
committee draft responses and submit to Dante V. Ferraro, Coordinator for
final re-write. |
To Be Completed |
|
October 1, 2013 |
President Ferraro,
Coordinator, will assure submission of required CEA October 2013 Reports. |
To Be Completed |
|
December 2013 |
Standing Committee Responsible Parties (listed above) or their successors, will evaluate elements of the TESOL Self-Review Instrument, consider revisions, deletions and additions to Student Services components of the overall Program Planning, Development and Review strategy |
Ongoing |
|
April 2014 |
This Standing Committee on Student Services (consisting of the responsible parties listed above or their successors) will repeat the Program Planning, Development and Review cycle of activities for Student Services described above. |
Ongoing |
II.
CEA Standards: Student
Services
The following Standards are
to be addressed by the Program Development, Planning
and Review Plan Standing Student Services Committee. Each Standard below is followed by a brief
summary, illustration, and/or excerpt from CEA’s Discussion for that Standard and
page references for further review in the CEA
Standards document.
Standard 1: Admissions policies are consistent with the
objectives and mission . . . . The
admissions process ensures that the student is qualified to enroll in and to
benefit from the instructional program . . .
(p. 27).
Standard 2: The program or language institution provides
academic and personal advising and counseling, as well as assistance in
understanding immigration regulations . . . .”
CEA Discussion:
“Academic counseling also includes helping international students understand
the
Standard 3: The program
or language institution provides pre-arrival and ogling orientation . . . [about
culture, community, immigration, health, etc.] (p.
29).
Standard 4: The program or language institution seeks to
ensure that students understand policies regarding enrollment and registration
(p. 29-30).
Standard 5: Students have access to health insurance if
required . . . . (p. 30)
Standard 6: Students have
access to social and recreational activities that provide a cultural context
for their language acquisition and other studies, as appropriate. (pp.
30-31).
Standard 7: The program
or language institution clearly states and fulfills its responsibilities
regarding student housing..
CEA Discussion:
While this standard applies
mostly to schools arranging dormitory or home-stay housing, it does ask that
the school have someone available for counseling as needed or in emergencies
(pp. 31-32).
Standard 8: The program
or language institution clearly states and consistently provides the
extent of student services described in any written, electronic
or oral promotional information or in agreements.
III. Some
Guiding Questions or Prompts for Committee Consideration
The following guiding questions
are intended only as prompts for Committee discussion in developing it portion
of the Student Services portions of the overall Program Development, Planning and Review Plan.
The Committee will likely develop other topics for discussion.
1.
Do the Catalog descriptions
of student services need to be updates?
2.
Are descriptions of
student services online and in other written documents consistent?
3.
Are surveys and
other measures of Student Services available and adequate?
IV. Citations
from CEA October 2013 Required Reports To Be
Considered By The Standing on Student Services of the Program Planning,
Development and Review Plan