Spanish-American Institute

970 Computerized Accounting Using Peachtree 80 Classes

Prerequisite(s): None.

Textbooks: Gregory Anders, et al, Microcomputer Accounting Tutorial and Applications with Peachtree for Windows, Glencoe, 2000 (or comparable text and material).

Course Description: While developing English language skills, this course introduces students to computerized accounting concepts, features, functions, and applications using Peachtree.

Objectives: By the end of the course, students should be able:

• to read about computerized accounting and about Peachtree and understand what is being discussed or described;
• to understand the differences between computerized and manual accounting;
• to read and follow directions when practicing textbook exercises;
• to decide how to use Peachtree for accounting solutions in response to specific situations;
• to ask questions concerning concepts and implementation;
• to explain Peachtree procedures used or results obtained;
• to explain Peachtree problems and solutions;
• to understand how to navigate toolbars and use menus to customize Peachtree; and
• to understand how to use other Peachtree features.

Instructional Methods: Classes include language development and critical thinking sessions followed by hands-on practice and drills. Each student will create a portfolio of finished output.

Grading: The final grade is based on the following:

Class Participation	25%
Assignments	50%
Exams	25%
Total	100%

The grading scale is: A=90-100%, B+=85-89%, B=80-84%, C+=75-79%, C=70-74%, D=65-69%, F=60-64%

Course Outline:

Week

Topics

Assignments and Tests

1

Mapping the text and course: introduction to the course and the book, including learning aids. Vocabulary log guidelines: write two complete sentences for each word, one that describes its meaning and one that gives an example of its use. System Basics: menu overview; lookup boxes, list boxes, and navigation aids; setting up a new company, opening and exiting an existing company; print/display; file setup, etc. Oral number practice: reading numbers aloud. .

Vocabulary log. Access a variety of menus and boxes; set up a new company file, open and exit an existing file; add, edit and delete one item each from the Chart of Accounts, Customers and Vendors files; change Action/Event log options and one file default as specified.

2-3	The General Ledger: enter, edit, and verify in General Ledger; post transactions; print General Journal and Trial balance reports; reverse transactions and reconcile accounts. Oral number practice: reading large numbers aloud from accounting problems. Oral practice: tell others the form of business organization you would prefer to work and	Vocabulary log Enter, edit and verify five transactions in the General Ledger; delete a transaction; post the Journal transactions, print General Journal and Trial Balance reports; reverse a transaction and reconcile an account In a paragraph or more, describe the three basic forms of business organizations and one advantage and disadvantage for each.
4-5	Invoicing: enter, edit, and verify invoice; delete an invoice transactions; enter and process a credit memo; post the invoice transaction and print invoice register and sales journal. Oral number practice: reading large numbers aloud from accounting problems.	Vocabulary log. Enter, edit and verify five invoice transactions, delete an invoice transaction, enter and process a credit memo, post the invoice transactions and print the invoice register and sales journal Explain writing the steps needed in Peachtree to post the invoice transaction.
6	Purchasing: enter, edit, and verify purchase order; delete a purchase order transaction; print Purchase Order Register and Purchase Journal. Listening number practice: writing large numbers from dictation.	Vocabulary log. Enter, edit and verify 3 purchase orders, delete a purchase order transaction, and print the Journal and Order Register
7-8	Accounts receivable: enter, edit, and delete an accounts receivable transaction; apply payments and finance charges; print statements. Review for test.	Vocabulary log Enter 3 accounts receivable transactions; edit and delete an accounts receivable transaction; apply a payment and a finance charge, and print 3 statements. Exam, week 8. .
9-10	Accounts payable: enter, edit, and delete an accounts payable transaction; apply payments, prepayments, and credit memos; post credits; print and voice checks; print reports. Oral number practice: reading large numbers aloud from accounting problems. Describe orally how to edit and post a purchase order.	Vocabulary log. Enter three Accounts Payable transactions, edit and delete an Accounts Payable transaction, apply a payment, a prepayment and a credit memo, post credits, print a check and void it, and print a report as specified. Explain how to edit and post a purchase order.
11-12	Cash receipts: enter, edit, and delete cash receipt transactions in the General Leger and Accounts Receivable Journal; apply prepaid receipts; print Accounts Register and Accounts Receivable Cash Journal. Oral practice: discuss the kind of cash control problem a small local business might have.	Vocabulary log. Enter 3 cash receipt transactions in the General Ledger, edit and delete one such transaction as specified; enter 3 cash receipt transactions in the Accounts Receivable Journal and edit and delete one such trans-action as specified; apply one prepaid receipt and print the Accounts Register and Cash Journal Select a small local business you are somewhat familiar with such as a food market or restaurant. Write about one kind of cash control problem it might have.
13	Cash disbursements; enter, edit, and delete cash disbursements; post transactions and print. Listening number practice: writing large numbers from dictation. .	Vocabulary log. Enter 3 cash disbursement transactions using the General Ledger and edit and delete one such transaction as specified; enter three cash disbursement transactions using Accounts Payable Payments and edit and delete one such transaction as specified; post Cash Disbursements Transactions and print the Cash Disbursements Journal
14	Payroll procedures: add and edit employee data; enter and void payroll checks; filter selected payees, print checks and Payroll Check Register and Journal Report. Oral practice: discussing Peachtree features that you like and dislike (with reasons).	Vocabulary log. Add data for a new employee, edit data for an existing employee as specified; enter three payroll checks and void one; filter a payroll as specified and print checks; print the Payroll Check Register and Payroll Journal Report. Write a letter in which you explain what you are now able to do with computerized accounting, including the Peachtree feature that you like the most.
15	Special procedures: job costing, printing end of period reports, budgeting, printing forecast and aging analyses, and using time and billing procedures. Oral number practice: writing large numbers from dictation and reading them aloud.	Vocabulary log. Produce one Job Cost Report for purchasing and one for sales; print end-of-month reports as specified, including balance sheet, income statement, cash flow and statement of changes in financial position; enter budgets for 5 accounts, edit allocations as specified and print the Income Statement with budgets for year to date; print one forecast and one aging analysis as specified; given appropriate data, produce 3 time-based billing statements.
16	Business simulations: identifying and using computerized accounting requirements at a sole proprietorship, a partnership, and a corporation.	Vocabulary log. Submit a portfolio of documents, printouts and reports for the simulation tasks. Exam.

rev. 2/04