Spanish American Institute

Program Planning, Development & Review

Document One of Two

2015 -2020

(Winter 2017 Revision)

Program Development, Planning and Review STANDARD 1

The program has a plan, in writing, for development of the program including planning, implementation and evaluation.

Discussion: The Program Development, Planning, and Review of Standard 1

• “ensures that Spanish-American Institute’s activities are consistent with achieving the goals as identified in its mission and
• specifies and evaluates the human, financial, and physical resources needed to reach those goals”

This plan demonstrates how leadership “undertakes regular analysis, evaluation, and planning for the organization as a whole”.

Area	Task / Process	Responsible Parties	Timeline / Documentation / Evaluation
			Current Status	Evaluation	Next Review Period
Mission and Goals	The Committee on Mission revises and updates the Institutes Mission and Goals Contact CEA to transition from programmatic to institutional accreditation	Committee #1 Mission President, Dean of Students, Dean of Academic Affairs Dean of Administrative Services Faculty Student Services Associate	CEA Program Review Steering Committees Committee 1 Mission, Recruiting and Student Complaints Updated Mission Statement and Goals are … Mission Statement: The Spanish-American Institute's mission is to provide effective English language skills training to individuals. Philosophy The Institute believes that students are more likely to begin and to successfully complete English language training when English For Specific Purposes courses (i.e. courses in other areas that are premised on language learning while having other content are combined with ESL-Only courses,. Objectives The Institute implements this philosophy through: · the establishment and maintenance of an effective faculty, · the development of English For Specific Purposes business and · computer courses as well as traditional ESL only courses, and · the integration of a varied English as a Second Language course sequence. Mission Memo October 2016 Revised mission was communicated to CEA and our request for a review as an institution was approved. Spanish-American Institute has applied for institutional accreditation with CEA CEA Accreditation Team conducted an institutional site review of Spanish-American Institute in August 2017 Memos and emails in communication with CEA Meeting Minutes Faculty Meeting & Workshop Minutes	TESOL Distribution of Program Review The Mission Statement and Goals of Spanish-American Institute is accessible by all students, personnel and visitors . There are posters throughout the school, and it is found on all appropriate school material. For example School Catalog Mission Statement At the December 2, 2017 Faculty and Staff meeting, an updated Workshop Evaluation will include a question about knowledge of our mission. Personnel unable to attend the workshop will be asked to respond to the same question in December. Our goal is to demonstrate that 100% or the Faculty, Faculty Student Services Associates, Student Services Associates and Administration can successfully locate and read the updated mission of Spanish-American Institute Survey Results Faculty and Staff Add emails to CEA regarding move from programmatic to institutional accreditation as a result of ACICS losing its status as an approved accreditation agency	Mission Committee scheduled to meet in January and July each year Mission statement and goals reviewed each January Steering Committee Semi-Annual Meeting Schedule
Financial Resources	Monitor income and expenses to insure stability for the Institute Prepare and file tax information Prepare annual budget Provide external auditor requested information to complete annual audit	Committee #3 Fiscal Capacity Committee Members President Internal Auditor External Auditor	CEA Program Review Steering Committees Committee 3, Fiscal Capacity Spanish-American Institute routinely reviews and analyzes income and expenses its stability by, when necessary a) and takes necessary steps to ensure receiving advanced personal funds from Board Members to cover short-term cash shortages b) make gradual, non-disruptive reductions in payroll expenses through attrition and curtailment of extra hours in order to bring expenses into line with declining income External Auditor attested to the financial soundness of Spanish-American Institute 2017	Annual external audit confirms Spanish-American Institute is on a sound financial foundation	Fiscal Capacity Committee monitors financially stability daily Reconcile receipts daily Coordinates with internal auditor to prepare Daily, Monthly, Quarterly and Annual reports as required Coordinates with external auditor in the preparation of the annual audit
Facilities, Equipment and Supplies	Review sufficient space for faculty to work when preparing lessons Review sufficient classroom space for students Review process to ensure equipment’s proper functioning (computers, CD players, overhead projector) for faculty and staff Review supplies and materials are accessible to students, faculty and staff Identified technology required to ensure a seamless move to new location.	Committee #3 Resources President Dean of Students, Dean of Academic Affairs Dean of Admin Services Faculty Student Services Associates	CEA Program Review Steering Committees Committee 3 Resources Faculty is provided with workspace in order to prepare for class Workspace Memo Analysis to Facilities, Equipment and Supplies TESOL Distribution of Program Review TESOL Paul Schiffman Program Structure and Administration TESOL Paul Schiffman Support Services Student Evaluations/Surveys will include questions on classroom space, equipment and supplies needed Survey Results Faculty and Staff	During the Faculty and Staff meeting, an updated Workshop Evaluation will be administered: The goal of 80% approval from Faculty and Staff · confirming sufficient space for prep and students · approving process to ensure equipment proper functioning and supplies and materials are accessible to faculty and students Faculty and staff not in attendance will receive evaluation in December. Using the updated Student Satisfaction survey our goal is to be able to demonstrate an increase in student satisfaction by 5% between January and July / August and September 2018	Resources Committee scheduled to meet in March and September each year Include survey about sufficient facilities, equipment and supplies in 2^nd semester Faculty/Staff Meeting Prepare distribute student survey at the end of the 2^nd semester Steering Committee Semi-Annual Meeting Schedule
Staffing and Personnel Needs	Provide professional development opportunities for administrators Conduct annual self-evaluation and obtain job description for Faculty Student Services Associates and Student Associates Update Agent License, Teacher license for appropriate Faculty, Faculty Student Associates and Student Services Associates Conduct Annual Faculty Teaching Observations and provide mentoring Complete Annual Faculty Development Plans Secure an Artist’s VISA for English Through the Arts Faculty	Committees #3 Resources & 4 Faculty President Dean of Students Dean of Academic Affairs Dean of Admin Services English Chair Business Chair Computer Chair Faculty Faculty Student Services Associates	CEA Program Review Steering Committees Committee 3 Resources and Committee 4 Faculty Administrators and staff are now members of NAFSA. NAFSA Applications NAFSA Members Annual Faculty Teaching Observations and Annual Professional Development Plans for Faculty and Staff are completed for 2017 Faculty Observations Part A Faculty Observations Part B Annual self-evaluation and job description for Faculty Student Services Associates and Student Services Associates completed 2017 and October 2017 Self-evaluation and Job Descriptions-July 2017 Staff Development Plans Agent and Teacher licenses are renewed upon notification by NYS Department of Education Teacher Licenses A Teacher Licenses B Artist-in-Residence application, evidence and acceptance Form I-129, Petition for Nonimmigrant Worker http://www.anadesiree.com/wp-content/uploads/2015/02/desiree-maldonadostudentclubexhibit2016041804072016.pdf http://www.anadesiree.com/ Certificates of completion or participation for professional development activities 2017 Professional Development reports on publications and webinars Minutes from Faculty and Staff Meetings that include Teacher Share	During the Faculty and Staff meeting, an updated Workshop Evaluation will be administered: The goal of 80% approval from Faculty and Staff that demonstrates satisfaction with the following processes for: a) teacher observations, b) self-evaluations, and c) professional development plans By signing the Annual Self-Evaluation and Job Description, 100% of the Faculty and Staff a clear understanding of their job duties Faculty and staff not in attendance will receive evaluation in December. ADD LINK OF FORM	Resources Committee scheduled to meet in March and September each year Faculty Committee scheduled to meet in April and October The Annual Faculty Teacher Observations and Annual Faculty Development Plans: 2^nd and 3^rd semesters Annual self-evaluation and job descriptions for Faculty Student Associates and Student Associates completed during 3^rd semester Steering Committee Semi-Annual Meeting Schedule
Administra-tive Procedures	Review and update procedures related to the move from 43^rd Street to 35^th Street Ensure that the procedural steps that define how to implement the Institute’s policies are accurate	Committee #3 Fiscal Capacity, & Facilities Equipment and Supplies President Dean of Students Dean of Admin Services Faculty Faculty Student Services Associates	CEA Program Review Steering Committees Committee 3 Resources Advanced planning for move of information, technology and infrastructure to West 35^th Street yielded successful results WANT TO INCLUDE ANY DOCUMENTATION ON INFRASTRUCTURE???? Proposal from Chateau Software Design and development of new equipment and coding required Reviewed and updated procedure manuals for Procedure manual for Operations Personnel SEVIS Procedure Manual Will continue to use TESOL Self-study instrument TESOL self-study instruments	An evaluation of operational policies and administrative procedures will be conducted annually The Institute will continue to use the TESOL self-study instrument During each evaluation period the designated committee will determine which policies and procedures require updating	Resources Committee scheduled to meet in March and September each year Review dates for Committees to review procedures and policies during the 3^rd semester Steering Committee Semi-Annual Meeting Schedule
Operational Policies	Review, and update operational policies and procedures, as required Inform Committee members about their charges and a biannual schedule for meeting on issues throughout the year	Committee #3 Administrative, Fiscal Capacity, & Facilities Equipment and Supplies Dean of Administrative Services Selected Staff committee members	CEA Program Review Steering Committees Committee 3 Resources All committee members have received notification regarding their charges and schedule Reviewed and updated procedure manuals for Procedure manual for Operations Personnel SEVIS Procedure Manual Will continue to use TESOL Self-study instrument	An evaluation of operational policies and administrative procedures will be conducted annually The Institute will continue to use the TESOL self-study instrument During each evaluation period the designated committee will determine which policies and procedures require updating	Resources Committee scheduled to meet in March and September each year Review dates for Committees to review procedures and policies during the 3^rd semester Steering Committee Semi-Annual Meeting Schedule